Description: The Great Basin Institute seeks a Fleet and Facility Manager to support our large fleet of vehicles, residences, and equipment. The Fleet and Facility Manager will be in charge of developing and implementing systems to effectively track and monitor all vehicles, tools and equipment that are used by employees of the Great Basin Institute. This person will maintain vehicles and tools to the best of their ability and seek out professional help when necessary. This person will ensure that all repairs are completed in a timely manner and that all issues are documented and responded to appropriately. The Fleet and Facility Manager will also oversee the driver’s training program for the Institute and ensure that all drivers participate in the training. This position requires knowledge of hand tool maintenance/repair, the ability to work within a budget, and extensive multi-tasking. Experience with small engine repair, vehicle troubleshooting, and database management are desired.
Reports To: GBI Executive Director and GBI Deputy Director
Essential Functions and Duties:
- Assist program staff in the appropriate assignment of vehicles to projects including managing logistics involved with the transportation of vehicles over large distances. Meet continuously with program directors and program staff to evaluate vehicle needs and status of available fleet; work with program directors and program staff to reallocate vehicles based on needs of each individual program.
- Track GBI fleet maintenance and repairs and ensure routine maintenance occurs on a regularly scheduled basis for leased, rented, and GBI owned vehicles. Communicate with GBI program staff to ensure maintenance occurs when vehicles are remote locations; work with GBI program staff to identify locations where maintenance can occur and develop relationships with local vendors.
- Document all incidents, repairs, and maintenance costs through spreadsheets and files that include original receipts.
- Maintain vehicle registration, smog tests, and insurance on all GBI vehicles.
- Ensure all vehicles are properly outfitted with emergency equipment kits and auxiliary equipment including but not limited to spare tire, jack, etc.
- Document vehicle condition—including cleanliness—before and after assignments and hold employees responsible for vehicle damage.
- Implement GBI’s Drivers Training Course and ensure consistent practices are in place throughout GBI regional offices and employee assignments.
- Inventory and monitor all tools and equipment used by the Research Associate Program, Nevada Conservation Corps, and Field Studies programs. Work with program staff to maintain a reliable inventory that tracks what is available for use in the field, what is currently in the field, and what is currently broken and in need of repair.
- Collaborate with NCC regional crew coordinators to ensure restoration crew program has the right tool for field projects.
- Hold employees accountable for lost or broken equipment.
- Repair tools and equipment when needed and feasible.
- Coordinate the maintenance of GBI’s various facilities including occasional light maintenance without the help of contractors (total of three residential and one commercial property). Activities may include but are not limited to winterizing properties, coordinating snow removal, scheduling required maintenance on plumbing, electrical, or heating/cooling systems with third party vendor.
- Follow and enforce fleet and facility related policies detailed in GBI Personnel Handbook.
- Seek out cost-saving measures for repairs, purchases, and tracking of equipment and vehicles.
- Other duties as assigned.
- Rate of Pay: $33,280 annual salary, DOE
- Benefits Package will be determined based on employment status (i.e. full time vs. part time). Benefits for full time employees include paid health/dental insurance, paid vacation/sick time, and 401K program.
o Start Date: As Soon As Possible
o Full time, a minimum of 40 hours per week
o 12-month contract, with potential for extension pending performance review
o Available to work a varied schedule, including some weekends
Location: This position will be based out of GBI’s Northern Nevada office located at 16750 Mt Rose Hwy in Reno, NV.
- Experience operating hand tools, chainsaws, generators, and other tools related to conservation projects;
- Training and educational background in small engine repair;
- Experience with fleet and tool management is desired;
- Experience with spreadsheet and database software;
- Ability to multi-task and troubleshoot on a daily basis;
- Ability to communicate effectively, both written and orally, with a diverse audience;
- Strongly developed organizational skills and ability to self-motivate;
- Ability to train others in troubleshooting tool and vehicle issues;
- Ability to lift up to 50 pounds for extended periods of time;
- Valid, state-issued driver’s license and familiarity driving 4WD vehicles on pavement and off-road; and
- Occasional field time and camping may be required;
- Other duties as assigned.
- All offers of employment are conditional upon completion of an acceptable check of the National Sex Offender Public Registry and federal criminal background check.
How to Apply:
Qualified and interested applicants should forward a cover letter, their résumé, and a list of three professional references to Amy Gladding, Human Resources Coordinator, at firstname.lastname@example.org. No phone inquiries, please.
We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.
The Great Basin Institute is a 501(c)3 promoting ecological literacy and direct service through environmental restoration, education and research for national, state and regional parks and public lands throughout the American West. For more information, visit www.TheGreatBasinInstitute.org